New Conditions and Actions for SharePoint Designer 2010 Workflows

Workflows sind in SharePoint 2010 nachwievor ein großes Thema. Da ich in meinen Projekten immer wieder auf Out-of-the-box Conditions und Actions sowie auf kleinere Erweiterungen zurückgreife finde ich die hier aufgelisteten Neuerungen in 2010 überaus hilfreich.

Source: Phil Wicklund´s Software Development Diary

Author: BENDER\pwicklund

With the onset of SharePoint Designer 2010, there are quite a few new out of box actions and conditions that can be leveraged in SharePoint Designer workflows. Check the list below to see what’s new:

Out of Box Actions List for SharePoint Designer 2010:

Highlighted Actions are New for 2010

APPROVAL ACTIONS
Assign Item For Approval You can start a new Approval workflow instance on this item, or a new/different.
Assign Item For Feedback You can start a new Feedback workflow instance on this item, or a new/different.
General Task Process Seems to do the same thing as Assign Item For Approval
CORE ACTIONS
Add a comment Similar to „Log to History List“
Add Time to Date
Do Calculation
Log to History List
Pause for Duration
Pause until Date
Send an Email
Set Time Portion of Date/Time Field
Set Workflow Status You can use this action to set a custom workflow status – AKA, instead of showing only „In Progress“, „Complete“, or „Error Occurred“, you could specify a value that would better communicate the workflow’s state.
Set Workflow Variable
Stop Workflow
LIST ACTIONS
Add List Item Permissions This action gives you the ability to assign item level security permissions to the item
Check In Item
Check Out Item
Copy List Item
Create List Item
Declare Record Used to declare an item/document as a record for Records management (may thereafter perform some archiving/routing action on the document)
Delete Item
Discard Check Out Item
Inherit List Item Parent Permissions With this action you can set the permissions to inherit from its parent list or folder (first unique ancestor)
Remove List Item Permissions This action clears all permissions set on this list item – no access for non-site collection admins
Replace List Item Permissions This action deletes all the permissions on the item (or breaks inheritance) and assigned NEW permissions to that object.
Set Content Approval Status
Set Field in Current Item
Undeclare Record See note on „Declare Record“
Update List Item
Wait for Field Change in Current Item
RELATIONAL ACTIONS
Lookup Manager of a User This action will look at a user’s profile and return that user’s manager from within their profile
TASK ACTIONS
Assign a Form to a Group
Assign a To-do Item
Collect Data from a User
Utility Actions
Extract Substring from End of String Replacing „Build Dynamic String“ from SPD 07
Extract Substring form Index of String Replacing „Build Dynamic String“ from SPD 07
Extract Substring form Start of String Replacing „Build Dynamic String“ from SPD 07
Extract Substring of String from Index with Length Replacing „Build Dynamic String“ from SPD 07
Find Interval Between Dates

Out of Box Conditions List for SharePoint Designer 2010

Highlighted Conditions are New for 2010

COMMON CONDITIONS
If any values equals value Replaces compare any data source
If current item field equals value Replaces compare any data source, but with current item preselected.
OTHER CONDITIONS
Check exact list item permissions If specified users have EXACTLY these permissions (additional permissions NOT ok)
Check list item permissions If specified users have these permissions (additional permissions ok)
Created by a specific person
Created in a specific date span
Modified by a specific person
Modified in a specific date span
Person is a valid SharePoint user Is not anonymous?
Title field contains keywords Parse title of item for sub string(s)

Über Erik Neumann
IT Consultant, MCP, MCTS, MCITP, ecspand your SharePoint! http://www.ecspand.de

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